Facility Management

Facility Management Definition

Facility management refers to the ability manage the on-site facilities and physical infrastructure of a site. If used properly the information about the facility can ensure proactive maintenance, smarter design and detailed planning. Such system should include the ability to integrate all forms of information including documents, diagrams, CAD, maps, imagery, notes and existing infrastructure information.

UVARA 360 Clarity
Facility Management


What Does Facility Management Do?

Facility management is a discipline and toolset that support facility managers. They’re responsible for making sure systems of the built environment, or facility, work harmoniously. They are important because they make sure the places in which people work, play, learn and live are safe, comfortable, productive and sustainable. Facility managers contribute to the organization’s bottom line through their responsibility for maintaining what are often an organization’s largest and most valuable assets, such as property, buildings, equipment and other environments that house personnel, productivity, inventory and other elements of operation. Here are some of the ways

The basic premise of facility management is to track and document all aspects of facilities including the asset and infrastructure of a site. Part of this process is to geolocated an asset from its source (i.e a map), address (geocoding) or GPS once it is installed. Related information and any other documents during construction are automated and managed in a digital plan and documentation room virtually so that all crew can access as needed. In addition, this information is available later for maintenance and management of the assets and infrastructure. In this way, it supports infrastructure asset management by intervening at strategic points in an asset’s normal life cycle to extend its service life and to ensure it is operational. Typically, a long-life-cycle asset requires multiple intervention points including a combination of repair and maintenance activities and even overall rehabilitation.

What Are Facility Management Tools?

Facility management can include a variety of tools. An often overlooked tool is GIS. The versatility and functionality of a GIS system allow for the control and management of all assets and land-focused (location) activities. Most assets are interconnected and share proximity, and this connectivity is possible through the use of GIS. GIS-centric infrastructure asset management standardizes data and allows interoperability, providing users the capability to reuse, coordinate, and share information in an efficient and effective manner. Computer Aided Design (CAD) are also used for asset mapping and are good for design but are often ingested into a GIS system once the asset is deployed.

Who Benefits from Facility Management Systems?

In many cases, insurance companies will provide discounts to facility improvement projects if they are using and integrated construction management system such as UVARA. Facility Management Systems are used by the following sectors for managing facilities including new sites, new buildings or new additions:

  • Higher Education – Infrastructure asset management helps colleges and universities know where to build and develop comprehensive grant plans. Design and maintain a safe campus. Get in front of issues with a data-based maintenance schedule.
  • Construction Companies – Uncover hidden risk by understanding underground infrastructure asset locations. Track progress with an integrated view of all plans with on-site views.
  • Commercial Real Estate – Get a handle on property maintenance schedules and annual costs with infrastructure asset management tools. Reduce costs by optimizing repair work based on location. Understand the true costs of expansion with full knowledge of underground asset locations.
  • Large Business – Maintain building and campus health with a complete smart map view of your locations using infrastructure asset management tools. Create safety zones, emergency plans, and community areas based on a full view of the property.
  • Health Care – Understand quickly expansion areas for emergencies knowing where critical facilities are located such as water and power using infrastructure asset management tools. See hidden dangers underground before expanding and reduce maintenance costs with a location-based plan.
  • Casinos – Reduce risks and security by knowing where all assets are located by implementing an infrastructure asset management system. Manage property flow and configurations based on a full picture of each property.
  • Non-Profits – Managing property is not the first goal of non-profits but often they are called on to caretake important community land or holdings. Historic sites, parks, museums, discovery centers, clinics are just a few of the sites that can be better managed by bringing infrastructure asset information together using location.
  • Cemeteries – Smarter map-based infrastructure asset management helps cemeteries be more efficient in maintenance, remodeling, and expansion.
  • Local Governments – Areas such as parks and libraries while small are complex. Underground infrastructure is often not on the city’s utility maps but in file drawers and CAD drawings. Bringing these to light helps reduce costs and lower risks.

What Are the Issues with Using Facility Management Systems?

Map and/or GIS-based facility management systems are critical. Beyond maintenance, planning, and design for remodeling, expanding, or replacing facilities requires knowledge about what currently exists, its age, makeup, capacity, life expectancy, and where it is physically located. Traditional facility management systems are only focused on siloed system and rely on old documents and institutional knowledge from staff which unfortunately makes the information vulnerable to destruction.With a facility management system that is used for planning, execution and maintenance of a facility, this data is not only accessible but much more accurate than trying to gather it later.

How Does UVARA Support Facility Management?

Facility management is a key component to managing the all aspect of a site. We build solutions that solve fundamental infrastructure asset management problems by tying all information together into a facility management system. We strive for minimal configuration and no customization. Our users rely on us to deliver a complete solution with their data. Solutions include all types of users and information. Our flagship solution, UVARA, is focused on the full lifecycle of infrastructure assets starting with the engineering-planning and construction phase and continues through operation and maintenance and financial planning. We understand and see the need to addresses the construction management challenges facing those responsible for commercial and public sector facilities including municipalities, educational institutions, utility companies, hospitals, and medical centers, and their architecture, engineering, contractor and risk management, commercial real estate and insurance partners.

What are the Benefits of Facility Management?

Asset mapping, especially with a GIS and location intelligence, have many benefits.

Better forecasting and budgeting – By seeing the big picture below and above the ground ahead of time, you can make smarter decisions.

Better design and construction

  • With spatially accurate data about important infrastructure right at your fingertips, planners and designers can properly locate new assets in the right place the first time around.
  • Better construction outcomes
  • When all sub-contractors work from a common set of plans – a single source of truth – construction happens right on schedule.

Better maintenance and operations – An accurate and current visual picture of all your assets helps you prioritize and allocate resources wisely.

Fewer trips to your plan room – With all of your maps and information online in a single, secure platform, there’s no more wasted time on trips to plan room and less worry about losing documents.

Identify high-risk information gaps – We field check your information and help plug the holes in data. Confidence grows when your design, construction, and maintenance teams can easily identify missing information.

Preserve institutional knowledge – As a generation of professionals begins to retire or personnel change jobs, your institutional knowledge is preserved in a central repository accessible by the next generation of managers.

Reduce your liability – When you don’t see the big picture, costly mistakes happen. We help you reduce mishaps by delivering the most current information about what’s above, on and below the ground.

Better emergency preparedness and disaster planning – When a crisis happens, we bring order to chaos. Our platform can quickly share information about your facilities or asset with public safety and disaster recovery professionals.